SAP VF05 procedure see doc. list

Indonesian


Procedure to see document list
1. Use Tcode VF05


2. - enter the terms of retrieval. For example, now enter in “Payer”.

- Click


3. This screen will be display

Select the layout and click

4.
On the upper left click

5. Now the List of Billing Documents is appeared


6. To move column, Click title of selected column and move your cursor to the desired area, then release the click.

7. To save this layout, Select “Settings” – “Layouts” – “Save”.


8. enter ‘Save layout’



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SAP GR/IR account

SAP GR IR is an intermediate account created while raising Goods Received Notes (GRN).
The account gets cleared after the Invoice (IV) is done.

After GRN is raised:
Dr. Expenditure A/c
Cr. GR/IR A/c

After IV is done:
Dr. GR/IR
Cr. Vendor A/c

After payment
Dr. Vendor A/c
Cr. Bank

If GR IR is high it shows that the Company has a high liability.
It also states that the IV is not done in time.
It can be reduced by doing the IV in time.

SAP Clearing in Local Currency

SAP Clearing in Local Currency

Effect of clearing in Local currency :
Purchase USD 1000 at 1 USD = 2 SGD. (SGD is local currency)

The accounting entry in Local Currency is
Purchase account Dr 2000
Vendor account CR 2000


Paid when the exchange rate is 1 USD = 1.8 SGD.
In this case, the party is supposed to pay local currency equivalent to Foreign Currency and in this case will be 1800 SGD.


When he pays SGD 1800, the following accounting entries area passed :
Vendor account DR 2000
Bank account CR 1800
Gain on Foreign Currency fluctuation CR 200


At the time of clearing, the system expects the amount to be at the present exchange rates and the difference is posted to the Foreign Currency rate differences account.

If this differences are not required or the payment in local currency is expected to be paid at the exchange rates prevailing at the time of sale/purchase transaction took place, then there is a facility in company code Global settings screen to elimate the differences.

In this case and in the above example the receipt would be SGD 2000.
The differences are not recorded.

To set the clearing in local currency :-
OBY6 - Company code Global data
Double click your Company code
Tick the no ex. rate diff. when clearing in loc. curr

SAP Credit memo & Subsequent debits

SAP Difference between Credit memo and subsequent debits/credits
Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the same.

Example:
PO 10 - $10
GR 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)

The vendor invoice is more than that in the Purchase Order.
In order to correct, the Vendor may send in another invoice for the Increased amount
or a credit memo for the reduce amount.

If you approve of the price increase,
post the subsequent invoice received as a Subsequent Debit Invoice.

If it is a credit memo that has been received for reducing $1 of invoice price,
then post the credit memo as Subsequent Credit.
This would retain the quantity but reduce the amount.

Subsequent Debit/Credit is for the case when the credit is not for the full amount
eg. if the Vendor decided to credit & only the $1 overcharged.

Credit memo is for the credit of the full amount and value.

SAP change of the date in day format.

Process for changing the date in day format.

1. Go to menu screen

2. On the top of right hand side of the screen,
Click Option -> User Profile -> Own Data.

3. On the screen of Maintain User Profile.
Choose the Default Tab View Scree.
You will get to see the Date format and then the Currency format.

4. Go to the Date format which has the 3 Radio Buttons options.
Choose the Radio Button option which has the date in day format.
Save.

SAP Default Column Sequence for SO

4.6x Default Column Sequence for Sales Order

To default for all the users :-

• Go to any of the Sales Order screen VA01 / VA02 / VA03. ( the settings will affect all the screens)
• Click and hold the column you want, drag and drop at where you want the column to be
• Click the Table Settings located on the right hand side of the Sales Order Item.
• Put in a Variant Name
• Tick Use as a standard settings and click Create
• Click Administrator
• Click Activate

SAP VA02 cancel sales order

SAP VA02 Cancel sales order
1. Use Tcode VA02


2. Enter Sales order number which you want to cancel.
3. Click "enter"


4. Click this icon


5. Select suitable ‘Reason for rejection’.



6. Save

SAP MIRO Hold & Post by different person

SAP Hold MIRO transaction and posting by another person after checking.

1.Use TR "MIRO" for entering Invoice at first stage.
Then click for "HOLD". It will create invoice document no.

2.Use TR "MIRO", Click on "Show Worklist".
Search created invoice document no. in "Held Documents" which will be under held invoice below "Worklist" .

3.Select that held invoice document and double click on it and "Simulate" as regular after checking (e.g. other person).

4.Then Post/save it. After posting, refresh which will result that invoice document under held category is disappered.

Using this way we can prepare many documents under HOLD condition and post it later as and when required after editing or approving.

SAP OBY6 Clearing in Local Currency

OBY6 Clearing in Local Currency

Effect of clearing in Local currency :
Purchase USD 1000 at 1 USD = 2 SGD.

The accounting entry in Local Currency is
Purchase account Dr 2000
Vendor account CR 2000


Paid when the exchange rate is 1 USD = 1.8 SGD.
In this case, the party is supposed to pay local currency equivalent to Foreign Currency and in this case will be 1800 SGD.

When he pays SGD 1800,
the following accounting entries area passed :-
Vendor account DR 2000
Bank account CR 1800
Gain on Foreign Currency fluctuation CR 200


At the time of clearing, the system expects the amount to be at the present exchange rates and the difference is posted to the Foreign Currency rate differences account.

If this differences are not required or the payment in local currency is expected to be paid at the exchange rates prevailing at the time of sale/purchase transaction took place,
then there is a facility in company code Global settings screen to elimate the differences.

In this case and in the above example the receipt would be SGD 2000.
The differences are not recorded.


To set the clearing in local currency :-
OBY6 - Company code Global data
Double click your Company code
Tick the no ex. rate diff. when clearing in loc. curr

SAP Print setting

Setting Default Format
Call up the report that you wish to run. Click on the print icon .
The following screen will appear. Enter your Output Device and click on properties.




Double click on the word “format” then click settings.
If your screen doesn’t have format on the print ALV list, click on the box next to “show selected print parameters on initial screen”



The following screen will appear, click on the pencil icon to select a format


Click on the circle button that will give a list of options.


The recommend setting for Cost Center: Actual Line Item Detail Report is x_65_255, double click on the format.


Click the green check mark.


Click on “valid for this report only”, “copy settings” and then the green check mark.

Click the green check mark.


Click the green check mark. This will send your report to print.



When printing different reports, you might have to change the format. You can select a new format to default for other reports by following the same procedures.

SAP MIRO enter freight invoice

Procedure to enter freight cost vendor invoice to inventory value
1. Go to Tcode MIRO

2. Select 3 Subsequent debit

-Enter Invoice date：Invoice date
-Enter Reference：Vendor’s PO number
-Enter Amount：Freight charge (including tax/VAT)
-Enter Currency (must be inputted before press ‘Enter’ key)

3. Go to details tab

-Enter freight cost (unpl. Del csts)
Amount of freight cost not including VAT /Tax
-Enter Freight's Vendor code (Inv Party)

4.Go to PO Reference tab and Choose PO number.

5. Go to G/L account tab

-Enter Tax /VAT account code in G/L Acct box
-Enter Tax amount
-Enter Tax type
-Click the left column to highlight the line
-Click tax base

6. Go to PO reference

-Click the left column to highlight the line
-Click refresh button
-simulate

7. The journal entry of freight vendor will be appeared

8. Post