SAP F.81 Reverse Accrual Defferal Doc

SAP F.81 Reverse Accrual Defferal Document

Previous month you have entered accrual entries using SAP T_code : FBS1

To reverse the accrual documents do the following :

1. Go to T_code : F.81.

or from Menu path : Accounting ->Financial Accounting -> General Ledger -> Periodic Posting -> Closing -> Valuate.

2. Enter relevant field.
-Posting date & Entry date is original accrual date.

3. Tick "test run"
4. Select "Do not process"
5. Execute

6. After checking, Click "Reverse Document" button.
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SAP Enter Currency Exchange Rates Table

SAP Change Foreign Currency Exchange Rate Table


1. Path : Accounting -> Financial Accounting -> Accounts Payable -> Environment -> Current Settings -> Enter Exchange Rates


2. Below pop-up box will be appeared.
3. Click "OK" icon


4. Below table will be displayed.
5. Click "position" button to enter selection criteria for exchange rate search.


6. Input fields in below pop-up Currency Selection criteria
- "M" is standard translation at average rate which is used in all standard foreign exchange transaction.

7. Click "OK" button.


8. Below currency exchange rates table will be displayed.


9. Click "New Entries" Button for enter a new exchange rate.

10. Enter the fields in below table
-ExRt = Exchange rate type
-ValidFrom = Effective date of the exchange rate displayed.
-Ratio(from) = always 1 (default)
-From = Originating currency for the transaction (e.g. USD)
-Dirquot = Direct Quotation e.g. 1 USD = JPY.114.06
-Indir.quot = Indirect Quotation e.g 1 JPY = USD. 0.0088
This field is not in use and always display "0.00000"
-To = always 1 (default) this is reporting currency (e.g. JPY)



Setting Option

SAP Cost Centers

SAP Cost centers

Cost centers are used to track where cost occur in the organization.
As costs are incurred, they are assigned or posted to the appropriate cost center.
The posting and assignment of costs to cost centers is a critical step in using the CO module.


Cost centers are organized in a Standard Hierarchy.
The Cost Center Standard Hierarchy is used to structure the cost centers in an organization.
All cost centers must be entered in the Standard Hierarchy.

To display the standard hierarchy follow the menu path:
Accounting ->Controlling ->Cost Center Accounting ->Master data ->Standard Hierarchy ->Display



Then enter the controlling area code and hit "enter" button.


The following screen will be appeared

Simple example of cost centers is distribution of rental fee to several cost centers in G/L

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SAP Create One time Customer

SAP Create One time customer

A one time customer can be created using the standard account group that exists for a 'One Time Customer' in SAP .
One time Customer Account group will be having its own mandatory fields such as Addresses and bank details that are required for a single transaction.

The following is the steps:
SPRO-->Financial Accounting
-->Accounts Receivables and Accounts Payables
-->Customer Accounts-->Master Data
-->Preparations for creating Customer Master Data
-->Click Define Account Groups with Screen Layout
-->Click New Entries -->Check the field One time Account

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SAP F.14 Execute Recurring Entry

SAP F.14 Execute Recurring Entry

1. Create Recurring entry

2. Executing using SAP Tcode F.14

3. Message 'session SAPF120 created' is appeared

4. Go to Tcode SM35

or

from the menu select : System -> services -> Batch input sessions

5. Select your session SAPF120

6. Select process button

7. Click "display error" radio button

8. Select "process" button

9. Exit batch input session.

10. Now the posting can be seen in Tcode FAGLB03 or FB03

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SAP Post Held documents

SAP Post Held Documents
A. For Documents that was held in CURRENT fiscal period

1. Click "Tree On" button of the "Enter G/L account document" or "Enter vendor invoice" screen


2. Click Held documents


3. Double Click the document you want to post


4. The following screen will be appeared

5. Click to scroll through the document

6. make changes as needed

7. Save

B. For Documents that were held in Previous Fiscal Period
1. Change the posting date to current fiscal period

2. Save

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SAP F-44 Clearing MIRO Vendor Open Item

SAP : Clearing Vendor Open Items for a Logistics Invoice with F-44

1. Go to FI Transaction code F-44

2. Enter the vendor number and click on "process open items" button.

3. Click on the "editing options" button only if your “USD gross” amounts are shaded blue.


5. Select items initially inactive

6. Save

7. This Message will be appeared “The new options have been activated”.

8. Double click an amount to select or de-select.

9. Selected items appear in blue.
To clear the vendor open items, select the matching debit and creditamounts along with the matching document number.
The Not assigned amount should show zero.



10 Save

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SAP FBL5N Customer line item display

Indonesian

SAP Customer Line Item Display (FBL5, FBL5N)

Use this procedure to display view line items applicable to
- "a given customer"
- "range of customers"
- "a given company code"
- "range of company codes".

The user can designate the report parameters to select only the information he wants.
For example "only open items" or "only cleared items".

In addition the user can change a document or perform mass changes via this display.
The user can "drill down" by double-clicking on a line item to view the line item details.

Perform this SAP procedure to review a customer's account for:
- inquiry from customer on an open item, dunning inquiries, etc.
- Comptroller Office personnel in Accounting will have access to view a
customer's account.
- This online report can be printed as needed
- This report is used on demand according to the review reason

Procedures :
1. Go to SAP FBL5N


2. select the DYNAMIC SELECTIONS icon.

The folders provided contain additional selection field options.
To add a field, open the folder(s) double-click the appropriate selection(s).
Then Execute

3. Select the VARIANT icon, to customize the display.

Then Execute

4. ABAP: Variant Directory of Program RFITEMAR


A listing of variants appears allowing the user to choose the appropriate variant. The SCROLL BAR may be used to view additional screen variants.
User may select a variant either by double-clicking the variant or by highlighting the variant and selecting the CHOOSE icon.

5. Select the MULTIPLE SELECTIONS icon
Multiple Selection for Customer Account
User may enter additional individual customer account numbers .

Example : choose including Range of customers
If no entries were made in this example , Then select CANCEL icon
However, if user enters information, select the EXECUTE icon.


Example if we choose cleared item and date Jan 9 - May 9 ' 2004


This display will appear :


Perform one of the following to suit your need.

SAP FBD2 Delete Recurring item

Indonesian


1. Go to Tcode FBD2
Change Recurring Document:
Initial Screen appears of the last recurring entry document number.
The fields may be changed to view another recurring entry document.
Complete the relevant fields & Click enter

2. To view additional line item details double-click to select the
appropriate line item.

You may go here using path Environment -> Recurring entry data

3. Select the following menu path Goto -> Recurring entry data



4. Mark a recurring entry for deletion.
If recurring entry is marked for deletion , the document will remain in the
system for audit trail purposes but will be stopped from having
payments made against it.
.

5. Click

SAP FBD1 Recurring Vendor

Indonesian

Use SAP FBD1 procedure to enter Non-PO (Purchase Order) related recurring vendor or customer payments.
Recurring entries are business transactions that are repeated regularly.

Procedures
1. Go to Enter Recurring Entry: Header Data screen

2. Enter data
- Company code
- First run eg. 30.04.2007
- Last run eg. 31.03.2008
- Interval (in months, between each run of the recurring entry)
- Run date (date of entry to be run).
If not specify, date used will follow first run.
- Document type eg. AB or SA.
- Currency/rate
(No need to specify unless it differs from exchange rate table)
- Reference (usually number of customer or vendor)
- Translation date (for determining the exchange rate to be used)
- Document header text
- Posting key
- Account
3. Click

4. Go to Enter recurring entry : Add vendor item
Complete relevant data

5. Click

6. Go to Enter Recurring Entry : Add G/L Account item screen
Enter relevant data


7. Click to Select the ALL ACCT ASSIGNMENTS

8. Complete the coding block relevant field

9. Click continue

10. Go to Enter Recurring Entry : Correct G/L account
(You can also go here from SAP Tcode FBD2)


11. Click Document overview
(You can also go here from SAP Tcode FBD3)

Enter Recurring Entry: Display Overview screen

5. Click